Planned preventative maintenance
The scheduling feature of the software enables users to create strategic maintenance strategies for locations or assets, including planning and scheduling of activities, checks, safety notes, spares, resources that get carried out at regular intervals (planned maintenance). The software’s scheduling feature also allows for condition-based maintenance and predictive maintenance strategies to be applied as well as viewing and scheduling corrective maintenance.
Asset register
The asset register helps manage your equipment availability efficiently so you can stay on top of your assets. The asset register allows you to record pertinent information allowing you to make informed decision to either repair, replace or refurbish. Examples of information registered could be, but are not limited to: lifecycle history, purchase value, model and serial number, repair costs, location and asset owner.
Reactive maintenance
Add instructions and step by step processes to reactive work orders and use pick list templates for generating maintenance work orders. Maintenance programmes can be based on meter readings, usage or periodic schedules.
Core features
Work order, scheduling and progress monitoring
Plan and request work for locations and assets to gain control of your facilities and contractors. The Calendar view allows you to keep track of when work is being undertaken, the availability of staff, shift management and schedules. The work scheduler supports reduced downtime and minimal resource wastage which in turn frees up time and reduces costs.
Compliance auditing
ShireSystem generates reports which can be used for reporting on Health and Safety and Quality Compliance. The Health and Safety reports can include risk assessments, safety audits, COSHH, inspection, testing and calibration. Quality reports can meet standards such as ISO 9001, BRC, ISO 14001 reporting on COSHH, condition measurements, cleaning, and training. The reports offer a full history and audit trail along with document control.
Submit, manage, and track work requests
The work requests feature offers a simple and unlimited method for users to submit and track work requests against an asset, contact, client, or location. Once submitted and approved by the maintenance/facilities team, the work request turns into a work order with all the relevant information, including documentation and spares.
Document management
Within ShireSystem, teams can manage documents and images. Access to specific files can be controlled and a full version history is generated along with document expiry settings. Documents can be attached to assets, locations, contacts, or tasks and parts, if running the stock control module.
Servicing and inspection records
Record your servicing and inspection data in one place to stay in control of upcoming checks, maintenance planning, instructions, and readings.
Bespoke reports
To complement the ShireSystem reporting module, clients can request bespoke reports where the standard version does not cover client/industry-specific requirements. Typically, these range from custom work order and purchase order formats, special asset and parts listings, statistical labour utilisation and performance reports providing visibility to management teams to support clear decision making.
Add-on modules
Resource Planner
The resource planner add-on provides a calendar view of staff workloads including planned work orders, PM schedules, shifts, unavailability and staff suitability. The drop and drag feature enables work orders to be quickly assigned, reassigned and scheduled.
Wallboard view
Visually share relevant, actionable data for your contractors, facilities, and maintenance teams. The Wallboard add-on provides an up-to-date view of outstanding activities, to help you comprehend and analyse leading KPI/performance indicators. Accessed via a regular browser or internet enabled TV, keep key stakeholders fully updated on required activities wherever they are.
Management KPIs and reporting
This add-on contains predefined templates that quickly generate reports on date, ratios, totals and bad actor KPI scorecards enabling data driven decisions. Empower your workforce in real-time on-premise, online and mobile data.
Engineer’s diary
The engineer’s dairy is a visual calendar view of the logged in users’ workload. The planner tool enables work orders already assigned to the user or their team to be rescheduled quickly using drag and drop. The shift patterns already assigned are shown and cannot be edited.
Branding toolkit
Personalise the software to your brand guidelines/house style from customisation of the colour scheme, to inserting company logos, and images.
Costs and charges
Effortlessly create, track, invoice and analyse your costs or charges with a predefined mark-up or uplift using this add-on.
Custom labels and controls
Configure the application to reflect your company terminology or language with the advanced custom labels and controls add-on.
Location security
Control which locations users can access, view, or edit using the location security add-on.