Lay the Foundations for Maintenance Maturity

If your teams are still responding reactively to maintenance issues, you’re not alone – however it’s time for change. ShireSystem Essentials is built to help you break free from reactive maintenance by giving you structure, visibility, and control. It’s the ideal launchpad for organisations ready to shift from ‘fix it when it breaks’ to ‘fix it before it fails’. 

With ShireSystem Essentials, you’ll establish key processes and digital systems that move you towards proactive, preventive maintenance, which is a critical first step on your maintenance maturity journey. 


 

 

ShireSystem Essential: Preventive Maintenance (Level 2)

Assets are logged, and maintenance is partially planned. Parts are managed, and reporting begins to inform improvements.

40% – 59% planned maintenance, improved structure and records. 

Why Choose ShireSystem Essentials? 

ShireSystem Essentials helps you take your first, most important step: evolving from reactive to preventive maintenance. Most ShireSystem customers at this stage of maturity, move from just 20% planned maintenance to over 40% within months, significantly reducing unplanned downtime, improving resource efficiency, and enabling smarter, data-led decisions. 

What you can achieve with ShireSystem Essentials?

ShireSystem Essentials delivers the core tools and capabilities you need to improve your operations, reduce risk, and build momentum. It’s designed to help you take control of your maintenance activities and unlock measurable improvements, fast. 

Here are three key ways ShireSystem Essentials delivers impact:

Reduce Unplanned downtime and costly breakdowns

Reactive maintenance leads to unexpected equipment failures, production stoppages, and expensive emergency fixes. With Essentials, you’ll establish a preventive maintenance programme that dramatically lowers the percentage of unplanned work.

Many customers shift from just 20% planned to over 40% planned maintenance within months of implementation, helping to cut emergency repair costs by up to 30% and significantly improving asset uptime. 

Lower costs and Unplanned Downtime

ShireSystem helps cut costs by streamlining maintenance management, reducing equipment downtime, and improving asset lifespan.

By enabling proactive, planned maintenance and minimising reactive repairs, it lowers labour, parts, and operational expenses. Real-time data and reporting also support smarter decision-making, helping businesses optimise resource use and avoid costly disruptions.

Improve Compliance

Strengthen compliance by providing a clear, auditable record of every maintenance task, inspection, and safety check. Automated reminders ensure statutory procedures are completed on time, while real-time dashboards flag overdue actions before they become breaches. Teams can demonstrate adherence to regulations during audits, avoiding fines and reputational damage.

Why Choose ShireSystem?

MobileProX

The new ShireSystem MobileProX app delivers a smarter experience. With a bold new interface – built for speed, glove-friendly use, and safer, more efficient maintenance in the field.

MobileProX is available as an add-on for all customers on the ShireSystem Essentials Plan.

Learn More About MobileProX

Planned Preventative Maintenance

Whether you operate one site or many, ShireSystem Planned Preventative Maintenance gives you the tools to move beyond unexpected breakdowns and take charge of your maintenance strategy.

Shift from reactive firefighting to confident control

Learn More About Planned Preventative Maintenance

Document & Knowledge Management

From standard operating procedures to safety guidelines, having accurate and up‑to‑date documents readily available is critical to smooth operations. ShireSystem Document and Knowledge Management gives your teams fast, secure access to the information they need, when and where they need it.

Empower teams with the right information at the right time.

Learn More About Document & Knowledge Management

What’s Included with ShireSystem Essentials?

Expand the tables below to explore the full range of powerful features included in the ShireSystem Essentials Edition.

Work Order Management

✓ Work Order creation from a Work Request

✓ Work Order creation via the web and mobile apps

✓ Work Request Management

✓ Work Order editing via the web and mobile apps

✓ Work Order prioritisation

✓ Work Order assignment to technicians or teams

✓ Work Order progress tracking

✓ Work Orders with standard tasks

✓ Work Order sign-off by technician

✓ Work Order sign-off by supervisor or manager

Asset Management

✓ Work instructions linked to assets

✓ Documents linked to assets

Document & Knowledge Management

✓ Documents linked to assets

✓ Documents linked to tasks

✓ Advanced document version control

✓ Document access permissions

Planned Preventive Maintenance

✓ Scheduled calendar-based PPMs

✓ Scheduled usage-based PPMs

✓ Scheduled condition-based PPMs

✓ Automated PPM work order generation

✓ Work instructions linked to tasks

✓ Safety instructions linked to tasks

✓ Safety instructions on Work Orders

✓ Safety instructions on PPM schedules

Additional Services & Training

✓ Super User Training for One user

We’re with you all the way 

The ShireSystem team will work with you to assess your current maintenance maturity level, identify the gaps, and guide you towards the next level with confidence. Whether you’re just getting started or looking to strengthen your preventive maintenance processes, ShireSystem Essentials will help you reduce unplanned maintenance, improve asset performance, and set your team up for long-term success. 

Choose the best option for your business

Essentials

ShireSystem Essentials

Complete foundation for proactive maintenance management with mobile capabilities and built-in knowledge management.

£44 per user/month*

based on 10 concurrent users
+44 345 646 1735

*Save More as You Grow

The price per user drops with every additional licence. For example, 20 licences bring your cost down to just £30 per user/month.

Request a free demo

Get an in-depth demonstration from our expert team.

Book a demo

Request a Quote

Tell us more about your requirements and we’ll build a CMMS proposal specifically for your business

By gathering the right details upfront, we can tailor every aspect of your CMMS solution -from core functionality to integration options – ensuring it’s a perfect fit for your team.

Request a Quote

Get an In-Depth Demonstration from Our Expert Team

ShireSystem is a leading CMMS (Computerised Maintenance Management System) software solution used globally across the aviation, automotive, healthcare, education, food and drink manufacturing, industrial and retail sectors, handling thousands of facilities and maintenance operations and activities every day. Its modular solution grows with your business.

Sales team: +44 23 8022 4111

 

 

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