The Customised, Predictive-ready Solution for Your Maintenance Maturity Journey
ShireSystem Expert is the ultimate solution for organisations that need their maintenance operations to integrate seamlessly with existing processes, systems, and brand identity. It offers the highest level of flexibility, combining integrated procurement, advanced document management, and full customisation, so your maintenance ecosystem works exactly the way your organisation does.
Building on the Advanced plan, ShireSystem Expert helps you streamline procurement, strengthen compliance, and drive greater adoption through familiar, branded interfaces and configurable workflows. With condition-based readiness and advanced automation, organisations typically achieve >80% planned vs. 20% unplanned maintenance, reach 85%+ asset availability, and reduce costs linked to emergency repairs, parts, and overtime, all while preparing for predictive maintenance maturity.
ShireSystem Expert: Condition-Based Maintenance (Level 5)
Maintenance is triggered by real-time equipment condition data (e.g. sensors or inspections). Tasks are generated automatically, reducing manual input and improving speed and accuracy.
90-94% planned, 90% availability, reduced human intervention.
Why Choose ShireSystem Expert?
ShireSystem Expert provides the flexibility and power to create a fully customised maintenance environment, improving efficiency, compliance, and user adoption across your organisation.
By integrating procurement, you eliminate double entry, speed up purchasing workflows, and reduce reconciliation admin. Custom branding and interface design encourage greater system use and accuracy, supporting higher planned maintenance rates and fewer breakdowns.
Advanced document management ensures critical information is always available and audit-ready, while custom fields and workflows ensure you capture and act on the compliance data specific to your industry.
Expert is designed to help organisations reduce asset breakdown costs by 20–30%, cut parts costs by up to 40% through inventory optimisation, and reduce labour and overtime costs through automation and smarter planning.
What You Can Achieve With ShireSystem Expert?
ShireSystem Expert enables advanced, tailored maintenance strategies that support your business at the highest level of maintenance maturity.
Here are three key ways ShireSystem Expert delivers impact:
What’s New in ShireSystem?
Document Manager
Designed to make your maintenance, operations, and compliance processes faster, simpler, and more effective.
Document Manager is available to all customers on the ShireSystem Expert Edition.
- Access your latest Work Order or Asset documents anytime, anywhere – laptop, phone, or tablet
- Stay audit-ready with version control, history tracking, and instant document retrieval
- Eliminate paper and streamline workflows with bulk upload/download, metadata tagging, and powerful search
- Ensure compliance with Health & Safety regulations and external audits
- Improve collaboration with maintenance teams and contractors through easy sharing and editing
MobileProX
The new ShireSystem MobileProX app delivers a smarter experience. With a bold new interface – built for speed, glove-friendly use, and safer, more efficient maintenance in the field.
MobileProX is available as an add-on for all customers on the ShireSystem Expert Plan.
Learn More About MobileProX
What’s Included with ShireSystem Expert?
Expand the tables below to explore the full range of powerful features included in the ShireSystem Expert Edition.
✓ Work Order creation from a Work Request
✓ Work Order creation via the web and mobile apps
✓ Work Request Management
✓ Work Order editing via the web and mobile apps
✓ Work Order prioritisation
✓ Work Order assignment to technicians or teams
✓ Work Order progress tracking
✓ Work Orders with standard tasks
✓ Work Order sign-off by technician
✓ Work Order sign-off by supervisor or manager
✓ Use of tests, checks and instructions on Work Orders
✓ Tracking the completions of tests, checks and instructions on Work Orders
✓ Follow-on Work Order creation from inspections
✓ Follow-on Work Order creation from repairs
✓ Automated follow-on WOs on unsafe readings
✓ Labour cost tracking per Work Order
✓ Parts cost tracking per Work Order
✓ Fault Cause categorisation
✓ Fault Area categorisation
✓ Fault Group categorisation
✓ Stored in Work Order history
✓ Custom fields for Work Orders
✓ Work instructions linked to assets
✓ Documents linked to assets
✓ Utility meter readings on assets
✓ Usage meter readings on assets
✓ Condition meter readings on assets
✓ Field-based asset registration via mobile
✓ Field-based asset photo capture
✓ Asset-specific hazard linking
✓ Multi-site asset management
✓ Custom fields for assets
✓ Documents linked to assets
✓ Documents linked to tasks
✓ Advanced document version control
✓ Document access permissions
✓ Photo and document attachments
✓ Advanced resource scheduling
✓ ERP integration for purchasing
✓ ERP integration for finance
✓ ERP integration for HR data
✓ Integration with accounts payable in ERP
✓ Integration with inventory management module
✓ Integration with work order management module
✓ Feeds cost data into BI reporting for spend analysis and forecasting
✓ Connects with multi-site support to manage purchasing across different facilities
✓ Supplier database management
✓ Supplier contact information storage
✓ Approved supplier lists
✓ Request for Quotation (RFQ) creation
✓ RFQ submission tracking
✓ Quotation acceptance recording
✓ Purchase request creation from maintenance requirements
✓ Purchase request creation from stock level alerts
✓ Purchase request approval workflows
✓ Multi-level purchase request approval
✓ Purchase request rejection with feedback
✓ Purchase order creation from approved requests
✓ Purchase order creation from RFQs
✓ Purchase order number generation
✓ Purchase order line item management
✓ Purchase order delivery date tracking
✓ Purchase order status tracking
✓ Linking purchase orders to specific work orders
✓ Linking purchase orders to specific assets
✓ Linking purchase orders to spare parts or inventory items
✓ Purchase order tax and currency handling
✓ Purchase order supplier terms recording
✓ Delivery receipt recording
✓ Delivery quantity verification
✓ Delivery discrepancy reporting
✓ Credit note tracking for returned goods
✓ Integration with accounts payable in ERP
✓ Integration with inventory management module
✓ Integration with work order management module
✓ Generates purchase requests from low stock alerts in the Inventory module
✓ Allocates purchasing costs to work orders for total maintenance cost analysis
✓ Integrates with ERP systems for payment processing and budget control
✓ Connects with multi-site support to manage purchasing across different facilities
✓ Enables quotation requests to be compared for cost and lead time before POs are raised
✓ Scheduled calendar-based PPMs
✓ Scheduled usage-based PPMs
✓ Scheduled condition-based PPMs
✓ Automated PPM work order generation
✓ Work instructions linked to tasks
✓ Safety instructions linked to tasks
✓ Safety instructions on Work Orders
✓ Safety instructions on PPM schedules
✓ Usage meter readings on assets
✓ Condition meter readings on assets
✓ Utility meter readings on assets
✓ Unplanned downtime logging by asset
✓ Automatic Permit and Risk Assessments on PPMs
✓ Parts register management
✓ Parts location tracking
✓ Parts allocation to tasks & assets
✓ Minimum stock quantity settings
✓ Maximum stock quantity settings
✓ Low stock alerts
✓ Mobile inventory issuing
✓ Mobile inventory receiving
✓ Mobile inventory transfers
✓ Multi-site stock management
✓ Automatic stock updates from delivery receipts
✓ Automatic reorder generation from min/max levels
✓ Creating purchase orders directly from parts requirements in a Work Order
✓ Updates stock levels in the Inventory module automatically upon delivery
✓ Custom fields for inventory items
✓ Native BI reporting dashboards
✓ Integrated BI reporting with external tools
✓ Automated report creation
✓ Automated report scheduling
✓ Automated report distribution
✓ Reporting on purchasing spend by supplier
✓ Reporting on purchasing spend by asset
✓ Reporting on purchasing spend by category or part type
✓ Purchasing KPI tracking (lead time, cost variance, fulfilment rate)
✓ Feeds cost data into BI reporting for spend analysis and forecasting
✓ Supports automated report generation for purchasing KPIs and supplier performance
✓ Permit to Work Template Management
✓ Dynamic Risk Assessment Template Management
✓ Permit and Risk assessment association with assets, locations, contacts and tasks
✓ Automatic Permit and Risk Assessments on PPMs
✓ Multi-stage approval workflows
✓ Dynamic on-site risk assessment
✓ PPE requirement display
✓ Electronic permit issue
✓ Electronic permit closure
✓ Isolation point management
✓ Permit expiry alerts
✓ Permit expiry extension management
✓ Full audit trail
✓ Multi-site permit management
✓ Mobile permit and risk assessment access
✓ Super User Training for One user
✓ Parts Management Training for One user
✓ Import of existing asset data
✓ Purchasing & Inventory Management Training for 1 user
✓ Custom fields for assets
✓ Custom fields for Work Orders
✓ Custom fields for inventory items
✓ Customer branding / White labelling
Your Partner in Creating a Customised Maintenance Ecosystem
Our team will work with you to design, configure, and optimise ShireSystem Expert to your exact requirements. From system branding and workflow customisation to integrated procurement and compliance controls, we’ll help you create a solution that fits your business perfectly.
